As part of our comprehensive HOA property management services, we offer a user-friendly website and mobile app that simplifies dues payments, facilitates effective communication, streamlines ARC requests, and manages violations. Our dedicated team creates a quarterly newsletter to keep members well-informed and foster a strong sense of community within your association.
We initiate the draft agenda and circulate it to the HOA board members for changes and additions. Homeowners can opt-in to email notifications of meetings. We prepare a manager’s report and electronic meeting packet a week prior to the meeting. Our management team attends all meetings and takes minutes to ensure effective HOA board meeting management.
As your trusted HOA management company, we manage the budget cycle. We gather all of the information needed to prepare a solid draft budget for the HOA board. After adoption, our HOA property management team executes the budget plans, keeping the board updated along the way.
Whether you are seeking a new landscape company, snow removal, legal advice, a reserve study or any outside services for your HOA. With over a decade of experience managing HOAs in northern Colorado, Summit boasts an extensive network of highly qualified service providers. We maintain complete independence, with no ownership interests in any contracting services and no referral fees. This allows us to impartially evaluate contractor pricing and performance. Upon request, we provide informed recommendations for trusted service providers to our clients.
Our HOA managers pass a criminal background check. Multifactor Authentication is engaged to access any digital records. All processes are SOC 2 compliant and audited by a third party. HOA board members have read-only access to the Association’s bank accounts.
Our Internal controls are reviewed by a forensic accountant. The review attests that the integrated framework of policies, processes, and controls mitigate the risk of fraud by an individual (or individuals) either internal or external to the organization to an acceptable level.
Our monthly reports, provided by our dedicated HOA property managers, include granularity down to copies of bank statements and invoices paid to ensure complete transparency with the HOA board. Financials are reported within 10 days of the close of the period. HOA board members can view delinquencies in real-time through the board member portal.
As your HOA property management company, we coordinate the dues collection process in compliance with CO law and we document everything, so if legal action becomes necessary, we are ready.
Our HOA property management services include an annual review of the Association’s insurance coverage and limits for compliance with the Association’s governing documents. We make recommendations regarding coverage to the HOA board.
Our HOA property services include monthly site inspection reports. HOA board members have full visibility into the details of any violations through the portal.
As part of our comprehensive HOA property management services, we work closely with your choice of third party reserve study service to facilitate an accurate written plan. Reserves are held in a segregated account. We draft a reserves budget that’s separate from the operating budget and provide a monthly reserves report.
Our HOA management ensures your community’s compliance with Municipal, State, and Federal regulations such as DORA and BOI registration requirements.
As a leading HOA management company, we provide annual training for HOA board members and community members. As a member of the Community Association Institute (CAI), The Summit has access to an entire library of training materials and resources for our clients.
Contact The Summit today to learn more about how our HOA property management services can help your community thrive.
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